UBO Filing
Prepare and maintain your Ultimate Beneficial Owner (UBO) register, partner and nominee registers, and file them with your licensing authority.
What this service covers
UAE companies must identify the individuals who ultimately own or control them and keep a register of these Ultimate Beneficial Owners (UBOs), along with partner and nominee registers. The details are filed with the licensing authority and must be kept up to date.
We trace ownership through any holding structures, prepare the registers and handle filings and updates, so licence renewals and audits are not held up.
Who it is for
- Newly incorporated UAE companies
- Companies owned through holding or foreign corporate structures
- Businesses after a share transfer or partner change
- Companies that missed earlier UBO filings
How we help.
Ownership tracing
Identifying individuals behind corporate and layered shareholdings.
UBO register
Preparing the register in the required format.
Partners and nominee registers
Supporting registers for shareholders and nominee arrangements.
Authority filing
Submitting the details on the licensing authority's portal.
Change updates
Updating records after ownership or control changes.
Catch-up support
Bringing overdue filings up to date.
From first call to done.
Review structure
Shareholders, holding companies and control arrangements.
Identify UBOs
Who owns or controls the company in practice.
Prepare registers
UBO, partner and nominee registers.
File
Submission to the licensing authority.
Keep current
Updates whenever ownership or control changes.
As a general guide, a UBO is any individual who owns or controls 25% or more of the company, or otherwise exercises ultimate control. Changes must be reported within a short deadline, and non-compliance can attract fines from the licensing authority.
What you will typically need.
Exact requirements depend on your activity and the authority involved. We give you a tailored checklist after the first consultation.
Government fees, timelines and eligibility vary by authority, emirate and business activity. We confirm a written estimate after an initial consultation, before you commit to anything.
Typical documents
- Trade licence and MoA
- Passport copies of individual owners
- Ownership chart for corporate shareholders
- Corporate documents of shareholder companies
- Details of any nominee arrangements
Common questions.
Usually an individual holding 25% or more of the shares or voting rights, or who controls the company in another way. If no one meets that test, the senior manager is typically recorded.
Yes, most Free Zone and Mainland companies are within scope. A few categories are exempt, which we check for you.
The registers and the authority filing must be updated within the deadline set by the rules, usually soon after the change.
You may also need.
MoA Amendments
Amend your company's Memorandum of Association for share transfers, new partners, capital changes, activities or managers.
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Pick all that apply for your UAE business.
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